Legal Secretary

Legal Secretary

Are you a proactive and detail-oriented administrative professional looking to take the next step in your legal career?

Due to continued growth, a highly respected and well-regarded local law firm in Newcastle is seeking two Legal Secretaries to join their dynamic team. Supporting a diverse mix of Contested Estates, Litigation, and Criminal law, you will play a key role in providing high-quality administrative and procedural support.

You will join a friendly, professional, and genuinely supportive environment where your contributions are valued.

What’s on Offer:

• Flexibility: Open to both full-time and part-time arrangements.
• Great Location: Convenient Newcastle location with accessible parking available.
• Variety: Exposure to diverse areas of law (Estates, Litigation, and Criminal Law).
• Strong Support: Work alongside an experienced team with modern systems.
• Salary: Competitive remuneration package commensurate with experience.
• Support: Supporting 2 Experienced Lawyers

Key Responsibilities:

• Client & Stakeholder Liaison: Act as the professional first point of contact for clients; liaise confidently with court registry staff, judges' associates, counsel, process servers, and witnesses.
• Technical Documentation: Prepare and amend Local and Supreme Court documents, letters, file notes, pleadings, and briefs to Counsel under solicitor supervision.
• File & Practice Management: Handle end-to-end file management using LEAP (opening, closing, archiving), transcribing dictation, and managing busy solicitor diaries.
• Financial & Admin Support: Assist with client invoicing, processing payments, following up overdue accounts, and providing occasional reception overflow relief.

Skills & Experience Required:

• Industry Experience: Proven experience as a Legal Secretary, or strong administrative experience within professional services with highly transferable skills.
• Technical Proficiency: Strong hands-on experience using Microsoft Office Suite. Prior experience with LEAP legal software is highly regarded.
• Legal Knowledge: A solid understanding of court procedures (Local and Supreme Courts) and safe custody preparation is advantageous.
• Core Attributes: An eagle eye for detail, exceptional time management, complete discretion with confidential information, and the ability to work at pace.
• Qualifications: Higher School Certificate (HSC) required; a Certificate III or IV in Business Administration (Legal) is desirable.
• Work Rights: Must have full, unrestricted working rights in Australia.

How to Apply:

If you are looking for your next challenge and want to join a professional, friendly, and supportive firm, we would love to hear from you!

Please click "Apply Now" to submit your CV and cover letter, or for a confidential discussion, please reach out to Maddy Hellawell at Maddy.hellawell@randstad.com.au

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.